Your entire workforce. One record of truth.
The stack you're replacing
What duct tape costs you
The average 200-person company runs HR across 4+ disconnected tools. Here's what that actually means per quarter.
Google Sheets + Excel
Your source of truth is a spreadsheet that three people edited last Tuesday. Nobody knows which version is right.
Gusto / ADP / Rippling
Payroll lives in one system, benefits in another, PTO in a third. Every change requires three updates, each a chance to diverge.
Email + Slack Approvals
Compliance questions get answered by searching your inbox. PTO balances live in a spreadsheet nobody updates.
The numbers don't lie
Your old stack vs. Onboard
Every row below is a cost your team absorbs quietly, every quarter.
| Metric | Before (Your Stack) | After (Onboard) | Δ |
|---|---|---|---|
Time to onboard one employeeOnboarding | 14 days avg | 1 day | 14× |
New hire paperwork completionOnboarding | Manual email chase | Self-serve in 8 min | — |
Audit-ready recordsCompliance | Scattered across 4 tools | Single exportable record | — |
I-9 / W-4 compliance coverageCompliance | 61% of companies fail audit | 100% automated | — |
Pay run error ratePayroll | 23% require correction | <0.4% | 57× |
Time to process payrollPayroll | 4–6 hours | 22 minutes | 12× |
Headcount accuracyReporting | Off by 11 avg per quarter | Real-time, 100% accurate | — |
Custom report generationReporting | Hours in Sheets | Seconds, any dimension | — |
PTO request approval timeSelf-Service | 3.2 days avg | < 4 hours | 8× |
Employee self-service coverageSelf-Service | Email HR for everything | 94% resolved without HR | — |
Per-employee HR admin costReporting | $340/employee/yr | $89/employee/yr | 3.8× |
State compliance updatesCompliance | Manual, often missed | Auto-updated, 50 states | — |
No form. Routes directly to demo scheduling.
Implementation velocity
Live in 21 days. Not 6 months.
Most HRIS implementations take a quarter. Ours takes three weeks because we did the hard part already.
Import
Your data is already in.
Connect your existing spreadsheets and payroll exports. Onboard maps every field, resolves duplicates, and surfaces the 11 employees your last report missed. Zero manual entry.
- CSV / HRIS import
- Duplicate resolution
- Headcount reconciliation
- Org chart auto-generated
Payroll live.
First run in 22 minutes.
Connect your bank, map your pay groups, run your first payroll. Our compliance engine auto-applies state tax rules across all 50 states. No accountant required for setup.
- Bank connection
- Pay group mapping
- State tax auto-config
- Benefits sync
Team self-serving.
HR answers 94% fewer Slack messages.
Employees request PTO, update their own records, and access pay stubs without pinging HR. Managers approve with one tap. Your team stops being a help desk.
- Employee self-service portal
- Manager approval flows
- PTO policy engine
- Slack + Teams integration
Close the tabs.
Start the exhale.
We'll map your current stack, show you exactly how Onboard replaces it, and give you a week-by-week migration plan — specific to your headcount, your tools, and your compliance exposure. No form. Straight to scheduling.